Davines Group is recognized for formulating and manufacturing high-end hair and skin care products with two specific brands: Davines and [ comfort zone ].
We are a BCorp and our purpose is to do our best for the world, creators of good life for all, through beauty, ethics and sustainability.
Front Desk Administrative Assistant, Davines North America (Temp-to-Perm):
As a Front Desk Administrative Assistant at Davines North America, you are the face of Davines North America upon every client and guest visit to the office.
You play a crucial role in ensuring the smooth functioning of the office.
You are responsible for handling administrative tasks, providing clerical support, and assisting with the overall efficiency of our organization.
DUTIES AND KEY RESPONSIBILITIES
Office Management:
Greet visitors, answer phone calls, and respond to emails in a professional and friendly manner.
Maintain a welcoming, clean, and organized office environment.
Order and manage office supplies.
Handle incoming and outgoing mail and packages.
Creating spreadsheets and updating databases
Support to Management and Team:
Assist managers and team members with various administrative tasks as needed.
Assist and prepare the office for Global top management during their visits.
Coordinate special projects and initiatives.
Client and Vendor Relations:
Interact professionally with employees, clients, vendors, and partners.
Coordinate office vendors based on needs.
Audit and Approve vendor invoices.
Assist in preparing materials for client or team meetings.
Handle client feedback and concerns professionally seeking to resolve issues to their satisfaction.
Escalate complex issues to the appropriate department when necessary
Work closely with other departments to provide seamless support and information sharing.
Other assignments as assigned.
The position is 100% onsite.
POSITION REQUIREMENTS
High school diploma or equivalent; associate's degree or relevant certification is a plus.
Hospitality experience is a plus.
Proven experience as an administrative assistant or in a similar role.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong communication and interpersonal skills.
Exceptional organizational and time management abilities.
Strong attention to detail and high level of accuracy.
Ability to work independently and in a team.
Interested in working in the beauty industry and sustainability.
Discretion and confidentiality in handling sensitive information.
Able to lift up to 20 lbs
Legally authorized to work in the US
EQUAL EMPLOYMENT OPPORTUNITY
In Davines Group we celebrate diversity, and inclusiveness is a crucial pillar of our Ethical Chart.
For this reason, Davines Group does not discriminate in employment on the basis of race, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, age, parental status or other non-merit factor.
At Davines, we carefully consider a wide range of factors when determining compensation, including your background, experience, skills and qualifications.
These considerations can cause your compensation to vary.
We expect the annual base salary for this position to be in the range of $50-55K with a bonus and will depend on your skills, qualifications, experience and location.
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