Job Type: Officer of Administration
Bargaining Unit:
Regular/Temporary: Regular
End Date if Temporary:
Hours Per Week: 35
Standard Work Schedule: Monday-Friday 9am to 5pm
Building:
Salary Range: $85,900 – $88,900
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training.
The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
Position Summary
The Office of Faculty Affairs is the administrative arm of Academic Affairs.
It oversees the administration and facilitation of policies and processes relating to academic personnel appointments, reappointments, promotions, tenure review and leaves of absence.
It is responsible for ensuring compliance with university statutes and with local, state and federal employment regulations and laws, including equal employment and affirmative action policies.
Faculty Affairs serves as a resource to other CU central offices for faculty data and provides support both to faculty and departmental administrators in process-related matters for faculty, officers of research and student officers.
Reporting to the Assistant Vice President of Academic Appointments and Senior Director of Faculty Affairs, the Senior Faculty Affairs Client Manager will be responsible for managing key aspects of the Columbia University Irving Medical Center (CUIMC) academic personnel processes as outlined below.
Responsibilities
Manage and facilitate academic personnel transactions, including appointments, reappointments, promotions, leaves of absence and terminations while providing timely updates on transactions
Advise schools and departments on university policies, CU statutes and academic titles/salaries
Guide CUIMC departmental administrators on academic personnel transactions/procedures
Offer one-on-one training to departmental faculty affairs/HR staff
Manage relationships with schools, departments, centers, institutes and partnering central units
Contribute to the development and implementation of policies and procedures necessary for the optimal performance of the Faculty Affairs operations
Interpret, explain, and implement faculty guidelines, rules, policies, and procedures related to faculty ranks and title structure as defined by the University faculty handbook
Ensure compliance with University Statutes and State and Federal Law
Prepare correspondence for AVP pertaining to faculty transactions
Ensure completion of special projects as assigned while maintaining positive work relationships and open communication
Other duties as assigned
Minimum Qualifications
Bachelor’s degree or the equivalent in education, training and experience, plus four years of related experience.
Other Requirements
Excellent interpersonal, communication, and judgment skills
Prior experience in a higher education or academic medical center setting
Self-starter, resourceful and highly motivated
Proven ability to provide the highest level of customer service
Ability to retain a large amount of information and present/interpret it to various audiences
Excellent multi-tasking abilities
Strong analytical ability and organizational skills
Strong knowledge of Microsoft Office applications (Excel, Word, PowerPoint, Outlook) and Zoom
Detailed oriented and have the ability to prioritize and follow up
Ability to interact effectively with individuals at different levels, as well as the ability to work in a highly visible fast paced environment all under the aegis of confidentiality
Ability to work independently and in a team environment to execute complex tasks under demanding deadlines
Knowledge of the University faculty nomination and appointment process is a plus
Knowledge of PeopleSoft and SharePoint is a plus
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
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